Description To learn how to provide administrative support to a team, and to apply the skills learnt in a busy office environment within an educational setting. The post-holder will work towards a Level 3 in Business Administrator Standard and be trained to provide professional administrative support within the Funding and Compliance team. The post-holder will learn to operate proactively and independently and to exercise a high degree of efficiency and attention to detail in dealing with multiple complex tasks. The post-holder will manually input data on to college systems with a high level of accuracy and in a timely way and to support other teams to ensure college compliance with funding rules. Responsible to: ILR & Data Co-Ordinator Key Responsibilities Deliver a range of administrative and customer services tasks which will include manually inputting data documents to required deadlines and standards Provide support with administrative tasks such as photocopying, filing, archiving, record keeping Provide support with compliance checking documentation to the required deadlines and standards Respond to queries that relate to the area of work, refer requests for information as appropriate Ensure high levels of customer service within their work area or function promoting a positive image of the department Respond to queries and where appropriate refer on to the appropriate supervisor Assist with data validation to include rectifying input errors and ILR errors Comply with audit and funding requirements within own area of work Provide support for cross college activities such as enrolments and exam invigilating Generic duties To contribute fully to the mission and values statement of the College Group ensuring its effective implementation in all aspects of College life. To take proactive responsibility for Health & Safety to ensure that a safe working environment and safe working practices are maintained at all times. To comply with the General Data Protection Regulations (GDPR). To comply with Financial Regulations and external legislation such as the Modern Slavery Act. To support cross college activities as required in particular the key enrolment and invigilation periods. Skills, Knowledge & Expertise Essential: Excellent communication and organisational skills. High level of interpersonal skills and acts with integrity and sells with a high level of ethics Ability to use own initiative and self-motivated. Ability to deliver accurate data entry with a high level of attention to detail. Good computer literacy and general IT Skills Good team working skills Desirable: Achievement of 5 G.C.S.E?s Grade A-C or equivalent An ability to work effectively with people across a wide range of levels and responsibilities Experience of working with customers or working in a team
